All blueprints

AI Receptionist Setup Service

Set up AI phone agents that answer calls, handle common questions and book appointments for local businesses that miss calls.

Tool costs

$40 - $150/mo plus call minutes

Ongoing time

10-20 hours per week for building agents, client calls and monthly tuning.

Difficulty

Medium

How it works, step by step

1. Find businesses losing calls (Apollo): Build a shortlist of local businesses whose phones go unanswered after hours or at busy times, using public listings and reviews.
2. Map the calls and write the script (Claude): Turn the business's common questions, prices and booking rules into a call script and FAQ sheet, including when to hand over to a person.
3. Build the voice agent (ElevenLabs): Create the phone agent with a clear voice, load the FAQ sheet, and test it on realistic calls, including awkward ones.
4. Connect bookings and alerts (Make): Send booked appointments to the calendar and message staff when a caller needs a person.
5. Track calls and report (HubSpot): Log every call outcome and send the client a short monthly report of calls answered, bookings and handovers.

What this can become

An after-hours phone agent for a dental clinic that answers common questions and books appointments, for a $1,500 setup fee and $400 a month.

Who it suits

People who like solving business problems, can explain technology simply and enjoy testing and tweaking conversations.

How to test it

Build one demo agent for a real type of business using public information, record five test calls, and offer a two-week paid pilot to three local businesses before adding more tools or clients.